CCAE Prix D'Excellence Entries & Instructions

PRIX D'EXCELLENCE 2018
 

Sponsored by   

 

The PRIX D’EXCELLENCE is the annual awards program of the Canadian Council for the Advancement of Education, recognizing outstanding achievements in alumni affairs, public affairs, communications, marketing, development, advancement services, stewardship and overall institutional Advancement.

 


GENERAL RULES:

PLEASE REVIEW THE ENTRY RULES & PROCESS CAREFULLY, AS THE PROCESS IS UPDATED ANNUALLY.

  1. All entries, supporting documentation, and payments must arrive at the CCAE Office by 5 p.m. EST on Friday, February 23, 2018. Because of the volume of entries we receive for this program is popular, THE DEADLINE WILL NOT BE EXTENDED.
  2. All entries must be word-processed and legible in order to be judged.
  3. All components of the Prix d’Excellence entry (as stipulated in the category description) must be received in order to be judged.
  4. Only work produced in the calendar year 2017 is eligible unless otherwise noted in the category descriptions.
  5. Work produced in collaboration with an external provider (such as an ad agency or graphic designer) is eligible; however, this should be clearly noted in the entry report.
  6. Please ensure you select the category name and category number on the online submission form, and that it matches your entry report.
  7. You may only submit each entry into one category.
  8. Entries may be submitted in French, in English, or bilingually.
  9. Entries must be made in the name of the institution and contributing department(s).
  10. Only CCAE member institutions may submit entries to the Prix d’Excellence program. If you are not a member institution, please contact CCAE to join.
  11. Prix d’Excellence recipients, or their supervisors, will be notified by phone in May 2018. All recipients of a Prix d’Excellence are eligible to register for the National Conference at the early registration rate, regardless of when they register. The Prix d’Excellence awards will be celebrated at the CCAE National Conference in Halifax, NS (June 5 - 8, 2018). All recipients are encouraged to attend or send someone from their school to accept their framed Prix d’Excellence certificate in person. Judging reports for all entries will be available after the conference.

 YOUR PRIX d’EXCELLENCE ENTRY:

Each Prix d'Excellence entry has two (2) components:

  1. Online Submission Form & Payment
  2. Entry Report – the 2-page narrative that explains your entry (download the template here). Note: The Prix d’Excellence now allows a separate cover page with identifying information for each entry. 
    1. Entry – the actual work to be judged (i.e., the magazine, poster, or brochure)
    2. Appendices – supporting materials (please review each category carefully for required materials)

      Please follow these steps to ensure a complete submission
  Process Notes Deadlines
1. Review Prix d’Excellence categories carefully. A numnber of categories have been added, removed or changed from previous years.  Remember that each entry can be submitted in only one category, so choose the category that best fits your submission. Some categories have unique requirements for submission (for example, hard copies required).  
2. Gather entry info and all appendices Assemble all of the information required for an entry, including items specific to your chosen category. Consider reviewing the judging rubric posted online.  
 3.

Prepare your entry form

Compose your two-page entry report  using the template available that addresses all the questions identified in the judging rubric and specific to your category. The Prix d’Excellence now allows a separate cover page with identifying information for each entry. Note: The weighting of points for the two main components of the judging rubric has been changed as per past entrants’ suggestions.  Note that entry forms must be two pages maximum. Prepare to submit this online with your registration and fees in the next step.


 

 
 4. Prepare your additional materials and/or appendices If necessary, you may submit additional information to support your entry. Remember that this is supplementary and judges will form their decision based mainly on the two-page entry form. Prepare to submit this online with your registration and fees in the next step.  
 5.

Complete the online submission form and pay fees.

All entries will be submitted online using the online registration system.
During this registration, your entries will be uploaded electronically (unless otherwise noted in the category description), so be sure you have everything ready to complete the process.
Documents that are too large to be uploaded or items that are required in hard copy may be mailed to the CCAE National Office (NOT to the Prix Chair). Items should be clearly labelled with the entry name, institution and category number. Please mail 5 copies.
All entries and payments and any additional materials must be received at the CCAE Office by 5 p.m. EST on Friday, February 23, 2018.
 6.

Notification of Winners

Prix d’Excellence recipients, or their supervisors, will be notified by phone in May 2018. All recipients of a Prix d’Excellence are eligible to register for the National Conference at the early registration rate, regardless of when they register. The Prix d’Excellence awards will be celebrated at the CCAE National Conference in Halifax, NS (June 5 - 8, 2018). All recipients are encouraged to attend or send someone from their school to accept their framed Prix d’Excellence certificate in person. Judging reports for all entries will be available after the conference.

 

2018 Fees:

Each entry must be accompanied by a $100.00 fee (+ applicable taxes, depending on province). Payment can be by credit card or cheque. If paying by cheque, allow sufficient time for it to arrive before the February 23, 2018 deadline. 

IF YOU HAVE AN IMMEDIATE QUESTION ABOUT WHICH CATEGORY IS MOST APPROPRIATE FOR YOUR SUBMISSION PLEASE CONTACT:

Mark Hazlett, CCAE Executive Director - This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 506-471-7531

or

Janet Sailian, CCAE Communications Consultant - This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 239-233-3265

 

TO VOLUNTEER AS A JUDGE FOR THE 2018 PRIX D’EXCELLENCE, PLEASE CONTACT:

Tara Sandler, Program Development & Volunteer Management Officer - This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 514-992-8272

 

FOR ALL PRIX D’EXCELLENCE-RELATED TECHNICAL QUESTIONS PLEASE CONTACT:

CCAE National Office
4 Cataraqui Street, Suite 310
Kingston, ON K7K 1Z7
Tel:613-531-9213
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Past Winners »

National Partners

MBNA TD

2017 CCAE National Conference Sponsors

 

Platinum

Manulife  Tempo Framing

Gold

Canada Life 
 

Silver

 

iModules
 
The Offord Group Tourism Hamilton

Bronze


 BAS

 
 envoke logo large
 Global Philanthropic    

 
     

 

 

 

 

 

3