Featuring Ruth Dunley, Associate Director, Editorial Strategy, Queen’s University
In the wake of the Truth and Reconciliation Commission reports, Queen’s alumni called on us to help them chart a path toward Reconciliation. But how? How could we organize something with impact, and that would spur alumni to action? We learned that in order to get action, you have to create action – through experiential opportunities, collaboration, and storytelling. Working together, the Office of Advancement and the Office of Indigenous Initiatives collaborated with Ry Moran of the University of Victoria to create a one-of-a-kind experiential five-month journey for our alumni. Filled with emotion and empathy, it was a learning journey like nothing we’d ever done before, but that we know we’ll do again.
Note due to technical difficulties the first 8 min of the session is missing. However, the main content is very valuable.
Developing programs and services that are inclusive, equitable and respectful; and ensures they reflect the diversity of our membership. All interested individuals are encouraged to submit proposals and/or volunteer applications. Proposals & volunteer applications are welcomed from individuals within visible minorities such as people of colour, Indigenous Peoples, women, people of any sexual orientation or gender identity, and persons with disabilities.
Serving the advancement community with a focus on innovation, value creation, and excellent service.
Delivering exemplary programs, resources and services that are research-based, data-driven, member-focussed, and appropriate to institution type and size, advancement discipline, experience level, and language (English and French).
If you require accessibility or other accommodations as a presenter CCAE will work with you to ensure these needs are met.
Presentation proposals should include your preference for delivering your session ‘in-person’, “virtually” or if you have ‘no strong preference either way’. This information will help the program committee plan the conference format that best meets the community’s needs.
Please note, all presenters must either be in-person or online. CCAE cannot accommodate a hybrid presenter model.
Type of Presentations
You will be asked about the type of presentation you wish to submit. Take a look at these different types and think about what best suits your session message and key-take aways.
Presentation: Traditional presentation, snap session, case studies, theory, practice, etc.
Roundtable session: to introduce a topic briefly and informally — and then to invite participants to share what they may be doing and thinking in relation to that topic. Roundtables are intended to encourage sharing and networking among participants interested in a specific theme or issue
Workshop: a distinct area of focus with clear and concise learning objectives and take aways for attendees. Presenter will be asked to provide an agenda and a hand-out and supplementary documents ahead of the Conference.
Panel: A gathering of individuals focused on a discussion around a topic of interest. Panel must identify a moderator. Recommended panel size is 4 people.
Other: tell CCAE, what kind of session strikes your fancy! Be sure to include clear information on how the session will be structured. Remember- AV and materials included in the session space will be limited.
Length of Presentations
You will be asked the desired the length of your presentation. Not sure how to judge? Here is a quick guide. Remember, sometimes, less is more!
5–20-minute sessions: Lightning talks! Any conference-related topic is welcome.
30-minute sessions: Demos, case studies, original research, theory, practice, etc.
45–60-minute sessions: Multi-presenter sessions such as panel discussions, etc.
Have another idea? Propose it!
Submission tips
Forest through the trees: You don’t need to have all the answers – but you should have some. Your colleagues are looking to reflect, compare and react to strategy, projects, thought processes and scale. If you are trying something new and have learnings- there could be an innovative presentation, there!
Dig deeper: The CCAE audience, is made up of your colleagues from across Canada! You are presenting to the knowledgeable, the converted. Use your time to dig deeper into your topics. Remove the fluff and go straight to the bones of the matter!
Stay focused: If you were attending this session- what would you want to learn (or what you would want your team members to learn). Make sure your Learning Objectives are clear and use them to act as guiding lights as you plan your presentation. Potential attendees will use the session information to judge if the content is right for them.
Target Audience
CCAE education programs bring together advancement professionals from colleges, institutes, cégeps and polytechnics; and all advancement disciplines – alumni relations, development, marketing, communications, advancement services, community relations, government relations, etc.
If the program is specific to a certain membership type (ex. Independent Schools, Colleges, etc.) then the target audience would be that certain type of membership.
The key target audience of the most education programs are early to mid-career professionals, with a commitment to engaging senior leaders as presenters and participants.
Presenter Requirements for non-members
For any component of CCAE’s education programs, presenters from outside the CCAE membership are required to present with a member school. Partnering with a member school is required across all CCAE offerings to ensure programming remains relevant and practical. For additional information, please contact admin@ccaecanada.org.
Code of Conduct
All speakers agree to perform their duties in an ethical and professional manner and to the best of their professional ability. This includes not using foul language and/or defamatory comments about CCAE, its National Partners, and sponsors and/or discriminatory comments based upon race, sex or religion. CCAE is committed to a harassment free experience. Harassment in any form will not be tolerated by CCAE.
Remuneration
If you are selected as a presenter, you are not required to register for the Summit. Should presenters be selected to participate, a registration discount will be provided which must be used (by the early bird deadline).
While we wish we could help defray the costs of presenters, CCAE does not reimburse conference presenters for travel or hotel expenses.
Creating Presentation Materials and room set up
Presentation materials are welcome! As a selected presenter, you will be responsible for providing any materials for use or distribution in your presentation.
CCAE will provide a presentation space that includes a screen, projector and a laptop.
Commercial Solicitation
Commercial solicitation is prohibited at all presentations. If you are representing a commercial interest, your presentation must be educational in nature. If the essential purpose of a proposal is to promote books, materials, or services for sale, it will not be accepted. It will be considered as an informational session.
Featuring:
Christina Vroom, Associate Director, Bequests & Planned Gifts, McGill University
Stephanie Wereley, Communications Officer, McGill University
The 200 for 200 Legacy Challenge was McGill University’s first ever fundraising challenge dedicated to planned giving. Launched as part of the University’s Bicentennial celebrations, it aimed to secure 200 planned gifts for the 200th anniversary. This session will share the Legacy Challenge’s strategies and learnings and describe how it effectively met multiple fundraising goals – including revitalizing a legacy giving program, galvanizing donor participation, increasing the average number of annual legacy gift commitments, unearthing existing legacy donors, and more.
Featuring:
Christoph Clodius, Vice President, The Discovery Group
Jane Potentier, Associate Vice-President, Alumni & Development, University of Victoria
The pandemic has upended and challenged conventional thinking about how to best recruit and retain staff. The “great resignation”, work from home, travel, family scheduling, and an evolving notion of donor and alumni engagement have all been profoundly affected, with wide-ranging implications for advancement staff and leaders’ teams. While some best practices remain, other new, novel, or unexpected practices in recruitment have resulted.
At the Colleges & Institutes Advancement Summit, CCAE held an innovative session with an outstanding panel of presidents and vice-presidents. Participants were able to hear first-hand accounts on the intricacies on the connection between advancement and leadership. This summit also included a pilot of a virtual component and as such part of this session was recorded. CCAE is pleased to provide you with a peek into the ‘Presidential Mind’ through the recording of this highly engaging panel of leaders, moderated by Carly Ainlay of Blackbaud.
Featuring:
Laura Jo Gunter, President and CEO, Northern Alberta Institute of Technology (NAIT)
Randall Heidt, Vice President, External Affairs and CEO, KPU Foundation, Kwantlen Polytechnic University (KPU)
Paul McCullough, Interim President, British Columbia Institute of Technology (BCIT)
Dr. Misheck Mwaba, President & CEO, Bow Valley College
Ajay Patel, President, Vancouver Community College (VCC)
Featuring
Moderator: Emily O’Connor, Alumni Relations Officer, Brock University
Kelly McManus, Senior Director, Community Relations & Events, University of Waterloo
Jody Paulson, Manager, Events, Athabasca University
Sue Porter, Senior Associate Director, Ceremonies and Events, Simon Fraser University
Within Canadian educational institutions, events are a crucial part of advancing an Institution’s strategic goals and serve as connectors to important audiences. Whether the event is for 5 people or 500, planning to gather people requires the upmost attention to detail. Details, often nuanced, which include: consideration for audiences (alumni, donors, graduates, community), budgets, technology, transportation, safety, diets and staffing. These considerations all must be done while meeting the goal of the events intention. TLDR: Events take A LOT of effort and collaboration across your shop. So, where do you begin?
This years’ opening education session aims to target all of nuances. Not everyone is an event expert, but everyone finds themselves planning some sort of event.
CCAE has gathered a panel of seasoned event leaders from across Canada to tell their stories, answer questions and provide attendees with an optimal start to planning and executing future events.
