Proposal Submission Information & What To Expect As A Presenter

CCAE is dedicated to:

  • Developing programs and services that are inclusive, equitable and respectful; and ensures they reflect the diversity of our membership. All interested individuals are encouraged to submit proposals and/or volunteer applications. Proposals & volunteer applications are welcomed from individuals within visible minorities such as people of colour, Indigenous Peoples, women, people of any sexual orientation or gender identity, and persons with disabilities.
  • Serving the advancement community with a focus on innovation, value creation, and excellent service.
  • Delivering exemplary programs, resources and services that are research-based, data-driven, member-focussed, and appropriate to institution type and size, advancement discipline, experience level, and language (English and French).

If you require accessibility or other accommodations as a presenter CCAE will work with you to ensure these needs are met.

Presentation proposals should include your preference for delivering your session ‘in-person’, “virtually” or if you have ‘no strong preference either way’. This information will help the program committee plan the conference format that best meets the community’s needs.

Please note, all presenters must either be in-person or online. CCAE cannot accommodate a hybrid presenter model.

Type of Presentations

You will be asked about the type of presentation you wish to submit. Take a look at these different types and think about what best suits your session message and key-take aways.

  • Presentation: Traditional presentation, snap session, case studies, theory, practice, etc.
  • Roundtable session: to introduce a topic briefly and informally — and then to invite participants to share what they may be doing and thinking in relation to that topic. Roundtables are intended to encourage sharing and networking among participants interested in a specific theme or issue
  • Workshop: a distinct area of focus with clear and concise learning objectives and take aways for attendees. Presenter will be asked to provide an agenda and a hand-out and supplementary documents ahead of the Conference.
  • Panel: A gathering of individuals focused on a discussion around a topic of interest. Panel must identify a moderator. Recommended panel size is 4 people.
  • Other: tell CCAE, what kind of session strikes your fancy! Be sure to include clear information on how the session will be structured. Remember- AV and materials included in the session space will be limited.

Length of Presentations

You will be asked the desired the length of your presentation. Not sure how to judge? Here is a quick guide. Remember, sometimes, less is more!

  • 5–20-minute sessions: Lightning talks! Any conference-related topic is welcome.
  • 30-minute sessions: Demos, case studies, original research, theory, practice, etc.
  • 45–60-minute sessions: Multi-presenter sessions such as panel discussions, etc.
  • Have another idea? Propose it!

Submission tips

Forest through the trees: You don’t need to have all the answers – but you should have some. Your colleagues are looking to reflect, compare and react to strategy, projects, thought processes and scale. If you are trying something new and have learnings- there could be an innovative presentation, there!

Dig deeper: The CCAE audience, is made up of your colleagues from across Canada! You are presenting to the knowledgeable, the converted. Use your time to dig deeper into your topics. Remove the fluff and go straight to the bones of the matter!

Stay focused: If you were attending this session- what would you want to learn (or what you would want your team members to learn). Make sure your Learning Objectives are clear and use them to act as guiding lights as you plan your presentation. Potential attendees will use the session information to judge if the content is right for them.

Target Audience

CCAE education programs bring together advancement professionals from colleges, institutes, cégeps and polytechnics; and all advancement disciplines – alumni relations, development, marketing, communications, advancement services, community relations, government relations, etc.

If the program is specific to a certain membership type (ex. Independent Schools, Colleges, etc.) then the target audience would be that certain type of membership.

The key target audience of the most education programs are early to mid-career professionals, with a commitment to engaging senior leaders as presenters and participants.

Presenter Requirements for non-members

For any component of CCAE’s education programs, presenters from outside the CCAE membership are required to present with a member school. Partnering with a member school is required across all CCAE offerings to ensure programming remains relevant and practical. For additional information, please contact

Code of Conduct

All speakers agree to perform their duties in an ethical and professional manner and to the best of their professional ability. This includes not using foul language and/or defamatory comments about CCAE, its National Partners, and sponsors and/or discriminatory comments based upon race, sex or religion. CCAE is committed to a harassment free experience. Harassment in any form will not be tolerated by CCAE.


If you are selected as a presenter, you are not required to register for the Summit. Should presenters be selected to participate, a registration discount will be provided which must be used (by the early bird deadline).

While we wish we could help defray the costs of presenters, CCAE does not reimburse conference presenters for travel or hotel expenses.

Creating Presentation Materials and room set up

Presentation materials are welcome! As a selected presenter, you will be responsible for providing any materials for use or distribution in your presentation.

CCAE will provide a presentation space that includes a screen, projector and a laptop.

Commercial Solicitation

Commercial solicitation is prohibited at all presentations. If you are representing a commercial interest, your presentation must be educational in nature. If the essential purpose of a proposal is to promote books, materials, or services for sale, it will not be accepted. It will be considered as an informational session.


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